Are you an organised, result and service oriented go-getter who proactively supports the Managing Director and the organisation? Are you interested in a unique international working environment that combines ideals and results? Then we are looking for you. Solidaridad offers you a rewarding and meaningful job in an inspiring and international setting with the opportunity to make a real difference in the world.
Solidaridad aims to be a great place to work where people reach their full potential, perform, grow and thrive. To fulfill this ambition, we are looking for a Management Assistant to join our European team in Utrecht.
Responsibilities
The Management Assistant is responsible for providing comprehensive administrative support to the Managing Director. You have your own tasks and responsibilities and also help out with general office support activities where necessary, working closely together with the office support team. The Management Assistant reports to the Managing Director and is part of the Operations team.
In this position you will:
- Serve as point of contact between the Managing Director and internal/external stakeholders, ensuring clear and timely communication.
- Prepare, review, and manage documents, reports, and presentations with a high degree of accuracy and confidentiality.
- Provide comprehensive support to the Managing Director, including managing calendars and scheduling meetings.
- Prepare (supervisory) Board meetings, including logistics and agenda.
- Act as contact point for the travel and visa agency contracted by Solidaridad Europe.
- Plan and coordinate travel itineraries, accommodations, and logistics for the Managing Director and visitors to ensure smooth and efficient trips.
- Organize and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.
- Provide administrative support to the organization and assist with ad hoc tasks and projects.
Profile
You are service oriented and representative, friendly and professional. You have strong organizational skills with the ability to multi-task and prioritise effectively. You have a proactive, problem-solving mindset with a high level of attention to detail. You have the ability to manage competing priorities, are stress-resistant and are energised by working in a dynamic and international environment.
Solidaridad has a warm and enabling culture, providing ample opportunity to take ownership and responsibility for the responsibilities entrusted to you.
The successful candidate has:
- You have a higher professional education in Office Management or a related field;
- At least 4 years experience as a Management Assistant, or similar role, supporting senior executives;
- Experience in an international environment;
- Dutch (native language) and English fluency;
- Good command of Microsoft Office and Google suite;
- A strong commitment to and interest in Solidaridad’s mission and work;
- Is allowed to work in the Netherlands.
The following would be considered as a strong asset:
- Experience in working with a non profit organization.
Our offer
- A unique and rewarding job within an inspiring and international setting, starting as soon as possible;
- You will join the Operations team in Utrecht, and will have the opportunity to work with an innovative and dedicated network of professionals across the world;
- A one-year contract with the possibility of extension, 32-36 hours/week;
- Gross salary between EUR 3.016,50 and EUR 4.340,57, based on 36 hours/week (salary scale 7 or 8);
- An additional holiday allowance (standard in the Netherlands) will be paid to the employee in May of every calendar year. The holiday allowance is 8% of the gross salary earned in the period from 1 June up to and including 31 May, prior to the date of the payment;
- In addition, Solidaridad pays an end-of-year allowance equivalent to 8.3% of the gross annual salary earned;
- Solidaridad offers a non-contributory pension plan;
- Location: Utrecht, the Netherlands.
At Solidaridad, diversity, equity and inclusion are key to our collective mission, vision and values. We aim for Solidaridad to be an inclusive place where all people feel heard, seen, and valued for their diverse identities, experiences, perspectives and skills.
We are therefore committed to ensuring a safe and healthy working environment by treating everyone with dignity and respect, enabling and empowering us to be ourselves and achieving our full potential as individuals and our collective mission as an organization.
Next steps
Do you recognize yourself in this candidate profile? Then please submit your one-page motivation letter and two-page resume in English to hr-europe@solidaridadnetwork.org, and state “Application: Management Assistant” in the subject header. The deadline for applications is 31 January 2025.
Questions can be addressed to hr-europe@solidaridadnetwork.org or by phone to Els Wismeijer, Personal Assistant, (+31 (0)30 272 03 13).
The selection process will involve two rounds of in-person interviews.
A reference check, VOG (certificate of good conduct) or equivalent depending on the country of residence, and an assessment may be part of the selection procedure. Work permit restrictions may apply.
No agencies please.
Any personal data submitted in an application is treated confidentially and processed for the sole purpose of filling a vacancy, and compliant to the GDPR directive. After the selection process has been completed (upon the date of filled vacancy), all personal data of applicants who have not been selected will be destroyed immediately, unless we have your explicit approval to store your personal data for a period of maximum a year.
Background
Solidaridad envisions a world in which all we produce and all we consume can sustain us, while respecting the planet, each other and the next generations. We enable farmers and workers to earn a living income, shape their own future, and produce in balance with nature by working throughout the whole supply chain to make sustainability the norm. We bring together supply chain actors and engage them in innovative solutions to improve production, ensuring the transition to a sustainable and inclusive economy that maximizes the benefit for all.
Solidaridad is an international network organization consisting of seven regional expertise centers located around the world (Asia, Southern Africa, East and Central Africa, West Africa, Latin America, North America and Europe), each with their own specific expertise and focus. Globally, Solidaridad works across 13 commodities, in over 40 countries.
In Europe, Solidaridad focuses on market development, policy influencing, communications and donor relations. We seek to inspire the private sector, governments, civil society organizations and consumers to contribute to sustainable economic development.
For more information please refer to: www.solidaridadnetwork.org or www.solidaridad.nl